Ten Minute Tech Tip: Attach or Link

Hi Tess,   

When partnering with my colleagues , I’ve noticed some people email files to me for comments, and others share files for the same thing. Is one method better than the other? What’s the difference between emailing a file and sharing a file?  

Thanks, Mr. Attach or Link? 

The short answer: emailing the file as an attachment sends your coworkers or classmates a copy of your incredible work, while sharing the file allows them access to the original.

If you don’t need the recipients to review or make changes to the file, emailing is fine – but for collaborative projects and brainstorming, sharing is much better. Here’s why:

  • No need to waste time condensing everyone’s comments and versions into a single file
  • Easily see who made which changes
  • Control who is allowed to do what (Jenny can review and leave comments and Maria can edit the whole thing)

You can share files easily with your Clark OneDrive account.

Bonus tip: Tired of searching through your email for a file your department chair or TA sent you? Log into OneDrive through ClarkYOU and click “Files Shared with Me.” Bookmark this page for easy access—it’s a running list of all files and projects shared with you by people at Clark!

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