October 2024

Meet Windows 11

Beginning this fall, Clark ITS will begin transitioning campus devices to the Windows 11 operating system. Windows 11, the latest operating system for PCs, is similar to the university’s current operating system of Windows 10 but introduces a revamped interface, new productivity features, and enhanced gaming capabilities. With a focus on creativity and productivity, Windows 11 offers a centered Start menu, Snap layouts for multitasking, and seamless integration with Microsoft Teams. You can look forward to a more intuitive and productive experience with Windows 11.  

What’s new? 

Taskbar

Screenshot of taskbar on Windows 11 computer

The taskbar (the bar stretching across the bottom of the screen with app icons) will be centered rather than aligned to the left bottom corner. You may also see new icons, including task view, widgets, and chat (read more about task view below). You can turn these features on or off by right-clicking the taskbar and selecting Taskbar settings.

Task View

One of the new features within the Windows 11 taskbar is task view. Clicking this icon allows you to see all open windows at a glance, making it easier to navigate between different documents and apps. You can also create different desktops (for example, a different desktop for each different project you’re currently on) and easily switch between the two using this button. 

Screenshot of Windows PC running Windows 11 showing different open windows in task view

Snap Layout 

If you’d prefer to view two or more windows at the same time, rather than switching back and forth between them, use Snap Layout. Simply hover over the minimize/maximize button in your current window to view and select different snap layouts, which automatically resize different windows and open apps to share screen space. This way, you can easily view and switch between two different apps, files, or windows. 

To exit Snap Layout, simply click the maximize/minimize button again to make one of the open windows full screen. 

File Explorer

File explorer icon

On Windows computers, File Explorer is the tool used to locate and organize files and folders in different locations, such as Desktop or Documents. In Windows 11, common file management actions, such as copy, cut, paste, and rename, are now represented by icons conveniently located in the top of the window. 

Screenshot of Windoes 11 file explorer showing the copy, cut, rename, share, and delete icons

Focus Mode

Need to get stuff done without being distracted by notifications? Windows 11 offers focus mode, which sets your computer to Do Not Disturb and removes notification icons for a set period of time. For longer working sessions, Windows 11 also adds short 5-minute breaks for increased productivity. Click on the bell icon located next to the date and time to find this feature. 

Screenshot showing Windows 11 focus mode, located near the time/date function

Where can I learn more?

Click here to read more about what you can look forward to with Windows 11 or check out this course on LinkedIn Learning. 

If you have questions about Windows 11 on a Clark device, contact the ITS Help Desk at helpdesk@clarku.edu or 508-793-7745.   

 

The Phishing Phantom: A Spooky Story About the Importance of Cybersecurity 

AI image generated using Adobe Firefly

Emma sat at her desk, the soft glow of her computer screen illuminating the darkened room. It was almost Halloween, so it had been a long day at the candy factory, where she worked designing colorful paper wrappers for delicious delicacies. Emma was eager to finalize her design for Frankenfudge before going home. As she sifted through her emails, one particular message caught her eye. The subject line read: “URGENT: Scribble Account Compromised.” 

Emma clicked on the email, which appeared to be from Scribble, the software platform she used to design candy wrappers. The message instructed her to click on a link and log in to update her credentials immediately. The email looked legitimate, complete with Scribbles’ logo. Emma, who had just used Scribble to design the packaging for Frankenfudge and Wicked Witch Wafers, grew nervous as she read the email. What if someone stole her work? 

Just as her finger hovered over the link, a chill ran down her spine. Something about the email seemed off, but she couldn’t quite put her finger on it. She glanced around the office, now empty and eerily quiet.  

Determined to shake off her paranoia, Emma decided to take a closer look at the email. She noticed something unusual—the email address didn’t match the Scribble website, and the language, though professional, contained minor grammatical errors. 

Her heart pounded as she realized she had almost fallen for a phishing scam. Emma quickly closed the email and reported it to the candy factory’s IT department. She felt a mix of relief and fear, knowing how close she had come to compromising her hard work and potentially the security of precious Halloween candy. 

Emma’s phone buzzed, startling her. It was a message from her colleague Mark, who was the factory’s taste tester.  

Screenshot of a text exchange between Emma and Mark.

Later that evening, as Emma drove home, she couldn’t shake the feeling of being watched. She glanced out the window, half-expecting to see a creepy figure lurking in the darkness. She couldn’t help but think about how easy it could have been to fall victim to the phishing scam. In the digital age, the lines between reality and deception were becoming so blurry. But tonight, thanks to a moment of vigilance, she had dodged a bullet. 

As she pulled into her driveway, Emma made a mental note to be more cautious in the future. The world of cybercrime was filled with unseen threats, and it was up to individuals like her to remain vigilant. She stepped inside her home, locking the door behind her, and felt a sense of security and relief. 

That night, Emma slept soundly, her dreams untroubled by the specter of cyber threats. She had faced the phishing phantom and emerged unscathed, a small victory in the ongoing battle against digital deception. 

If you’d like to avoid the phishing phantom, remember to follow these guidelines so spooky season is filled with treats, not tricks: 

  • Never share your Clark password with anyone. ITS will never ask for your password. 

Tool Spotlight: AI Companion in Zoom

Take your meetings to the next level with AI Companion, a recently added feature within Zoom meetings. When enabled by the meeting host, AI Companion will automatically summarize a meeting hosted on Zoom, organizing different topics into chapters and automatically identifying highlights such as next steps. AI Companion automatically shares its summary with the meeting host, who can then choose to share the summary with other participants. Stay focused and save time! 

How do I use AI Companion? 

When hosting a Zoom meeting, simply click the AI Companion button located in your Zoom toolbar.  

Screenshot of Zoom toolbar, showing different tools such as React, Chat, Share, and Meeting AI Companion

After the meeting ends, you’ll receive an email from Meeting Summary with Zoom AI Companion, which you can choose to share with others. If you’re having trouble finding the meeting, check your “Other” tab in Outlook. 

Screenshot of email sent by Zoom AI meeting companion

Where can I learn more? 

Click here to view a short course on LinkedIn Learning to learn more about how to use AI Companion effectively. If you have any questions, please contact the ITS Help Desk at helpdesk@clarku.edu or 508-793-7745.   

Get to Know Us: Shasha Yu

This month, we meet Shasha Yu, a Business Analyst & Report Writer in ITS.  

Woman with dark hair, wearing a green shirt, smiling at the camera

Shasha has been with Clark University for 3 years. Before joining Clark, she gained extensive experience in IT project development and management in China, as well as conducting computer science study and research in computer science in the UK. A naturally curious person who loves to explore, Shasha has a multidisciplinary educational background in data analytics, computer science, psychology, and law.  

In her role in ITS, Shasha takes raw data and “cooks” it into valuable insights and information just like a chef transforms ingredients into a delicious meal. There is always a new challenge to solve, which is Shasha’s favorite part of the job, and she is on a mission to help people at Clark use data to make better decisions and improve efficiencies. Even though data can be daunting, Shasha takes advice from Laozi, a renowned Chinese philosopher, when working on complicated problems: “A journey of a thousand miles begins with a single step (千里之行始于足下).”  

Outside of her work at Clark, Shasha loves to travel and read: a perfect day for her would look like spending quality time on a small island, enjoying the natural scenery and getting lost in a good book. To get there, she’d love to learn how to fly an aircraft (especially if she could do it instantly) so she could explore new places freely and see the world from a unique perspective.  

If you’d like to connect with Shasha to discuss data, traveling, or philosophy, you can find her contact information here.